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Home / Free Run Club Session Planner and Invitation Template

A clearer invitation

Build your club run brief

Put the details for your next group run into one message. Create a brief you can review, copy and share through your club’s usual channel.

Build a session brief
Make the next run easy to join

Leave unknown details blank; the brief will mark them “To confirm”. Your entries stay on this page. Nothing is posted or sent to Runwiv, and refreshing clears the tool's entries unless your browser restores them.

What to expect

  • Include the meeting point, start and time zone
  • Explain the pace groups and shorter option
  • Give newcomers a contact and a clear fallback

What a useful run invitation includes

Write the date, start time and time zone; the exact meeting point; route distance and surface; intended pace groups; regrouping and shorter options; an organiser contact; and the weather or cancellation plan. Check these details with the people responsible for the session before sharing.

Make the first visit easier

Explain what happens when someone slows down, who leads the group and whether walking is welcome. Include arrival instructions and a recognisable meeting point. Avoid making new members guess the meaning of a pace label or find the organiser in a long chat history.

Review the audience before sharing

A brief can contain personal contact details and precise meeting locations. Share it through the intended club channel after review. The builder does not invite participants, publish events, verify a route or send messages. It produces text that you choose how to use.

When you need more than a brief

Repeated sessions may also need attendance, organiser roles, membership and route management. Runwiv Club OS previews those workflows alongside live sessions and browser spectators. Join the free launch waitlist for availability updates; club subscriptions are not on sale yet.

Common questions

Will Runwiv save my session details?

The builder does not send or save your entries to Runwiv. They remain in the current browser page. Copy or download the brief if you want to keep it. Your browser may restore form entries.

Does this create a public club event?

No. You receive text to review and share yourself. It does not create an event or contact anyone.

Can I use the template without JavaScript?

Yes. The checklist on this page contains the same fields, ready to copy into your own message. JavaScript is needed for automatic brief creation.

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